This page maps every automation working your rental leads — what fires, when it fires, and what makes it stop. All times are Chicago time.
One pass runs these nine steps in order. If a step hits an error, it's logged and the rest still run — one problem never stalls the whole machine.
Scans Quo for new inbound texts, calls, and voicemails from renters.
Catches up on any showing texts missed during downtime.
Reads Kris's confirmation texts and books the calendar.
Texts renters their day-before and day-of reminders when due.
Watches Gmail for renters replying to re-engagement emails.
Pulls unread lead emails from the three listing sources.
Sends the opening two texts to new, clean leads.
Sends any no-response texts or emails that have come due.
Once per morning, emails Kris the full summary.
Only one cycle runs at a time — overlapping runs are locked out, so nothing ever sends twice.
New inquiry emails become clean HubSpot contacts — or get flagged for a human when anything is unclear. The system never guesses.
Pulls the renter's name, phone, email, and the property. Looks them up in HubSpot by phone first, then email. The email is marked read once handled.
Two fixed messages, sent back to back, from Kris's Quo number.
Sent as Kristian · Quo SMS
Every cycle scans Quo for anything inbound. One reply of any kind shuts the whole follow-up sequence off.
If a renter goes quiet after the first text, this is the full arc — three texts, then three emails, then done. Silence at any point below means they still haven't responded.
Intro plus qualifying questions, sent after the 5-minute batching window (within texting hours).
“I'm not sure if you missed my last text. Would you still be interested in checking out {property}?”
“Just following up one last time… Are you still interested? If not, no worries at all.”
Re-asks move-in date, occupants, and pets. States the screening bar: 650+ credit and 3× rent income.
A brief reply on the same thread. Emails 1 and 2 only go out in the morning — if a send slips past noon, it rolls to the next morning at 8:15.
Final check-in. After this the sequence completes and the renter is left alone.
Done — either because the arc finished, or because the renter responded along the way.
Kris books showings by texting the renter as usual. The system reads those outgoing texts and does the bookkeeping.
How much reminding a renter gets depends on how far ahead the showing was booked.
One email to Kris each morning — the first cycle after , exactly once per day.
numbers shown are an example day
The rules that hold everything above in check.